Job Description

Job Description and Duties

ADMINISTRATIVE  Assistant I – Executive Unit / California Natural Resources Agency

This is a Limited Term position for 12 months that may be extended up to 24 months or become permanent.

The reporting location for this position is Sacramento, CA. This position will work under the direction of the Special Assistant to the Secretary.

The California Natural Resources Agency (CNRA) is hiring an Administrative Assistant (AA) I (in a high visibility position which sits at the front desk of the Resources Building, representing all CNRA tenants with a high level of professionalism while interacting with contacts at all levels. The AA I will execute administrative services to high level principals with tact and punctuality. Outgoing, people-friendly customer service skills are required in this high energy, fun position. Verbal communication skills and the ability to work in a fast-paced environment and prioritize tasks are a must.

Work Schedule: This position is categorized as Office-Based. The position’s job duties are performed at the designated work location in Sacramento 100% of the time. The incumbent’s work schedule will be Monday to Friday from 8:30 a.m. to 5:00 p.m.

Training and Development Assignments may be considered.

[email protected]

CNRA values diverse employees working together, and prioritizes an inclusive, safe, and secure work environment that values diverse cultures, perspectives, and experiences, and is free from discrimination. 

This recruitment may be used to fill identical vacancies which may occur within 180 days of the Final Filing Date of this job posting.

Please Note: Due to postal service delays, electronic submission of application is recommended. 

Note: New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

You will find additional information about the job in the .

Working Conditions

Work Schedule: This position is categorized as Office-Based. The position’s job duties are performed at the designated work location in Sacramento 100% of the time. The incumbent’s work schedule will be Monday to Friday from 8:30 a.m. to 5:00 p.m.

Special Requirements

Using the online application system as specified in the announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person drop off.

All job applicants must provide their employment history on the State Application STD 678. rather than attaching a resume to the form, this may be considered incomplete.

• "To" and "From" dates (month/day/year)
• Hours worked per week
• Private sector job titles
• Supervisor name and phone number
• Job duties performed
• State experience should list the department and indicate the specific civil service classification titles held (not working titles).

Minimum Qualifications

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If it is determined a candidate does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.

Transcripts

If you are meeting minimum qualifications with education, you must include your unofficial transcript for verification. If selected, you may be required to provide official transcripts upon appointment. Foreign transcripts must include official verification of U.S equivalency prior to appointment by an organization found  here.

Personal Identifying Information Please do not include your Social Security Number, date of birth, veteran status, personal photos, LEAP information, or any other personally identifying information on any documents in your application package.

The minimum qualifications can be found in the classification specifications.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Ability to meet deadlines and respond effectively to changing or competing priorities.
• Ability to work with a variety of people in all classifications and organizations in a professional and courteous manner.
• Excellent verbal and written communication that changes according to the needs of the targeted audience.
• Ability to use Microsoft Office Suite and other tools to effectively communicate with staff.
• Demonstrated ability to effectively prepare and proofread written documents, including formal reports and letters.
• Excellent conflict resolution skills, interpersonal skills, emotional intelligence, self-awareness, and a passion to help others.

Benefits

Benefit information can be found on the website and the website.

Statement of Qualifications

Applicants must include a  Statement of Qualifications for this recruitment. You must provide specific information in your response(s) which demonstrates how your knowledge, skills, and training meet the needs of this position.

The SOQ must have each response numbered, no more than two pages in length, single-spaced and using 12-point Arial font. You must indicate your Name and Job Control Number at the top of the page.

Please answer the following:

1. Describe how your experience and/or education qualifies you for this position.

*** For helpful guidance on writing an effective SOQ or a Supplemental Questionnaire, please visit  Work4CA: How to Write a Statement of Qualifications

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications - STATEMENT OF QUALIFICATIONS – A Statement of Qualifications (SOQ) is REQUIRED and must be submitted with your application to be considered for this position. Failure to include the Statement of Qualifications as required shall result in disqualification from the hiring process. Please see the section labeled "Statement of Qualifications" for further information.

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