Job Description

Events Manager

Location: Hybrid (3 days onsite) – New York, NY

Compensation: $120,000 – $160,000 base salary

Additional Compensation: Full benefits package + annual bonus

Work Authorization: Must be authorized to work in the U.S. — no visa sponsorship

The Opportunity

HireNow Staffing is acting as a direct placement partner for a top-tier professional services organization seeking an Events Manager to lead the strategy, planning, and execution of high-impact, client-facing events.

This role is central to the firm's business development and marketing efforts. The Events Manager will deliver polished, brand-aligned experiences that strengthen client relationships, elevate market presence, and support practice growth. Success in this role requires exceptional judgment, operational rigor, and the ability to collaborate confidently with senior leaders, partners, and external stakeholders.

Candidates must bring current legal or professional services experience and a demonstrated record of career stability and continuity .

Key Responsibilities

Candidates will be considered for interview based on demonstrated success performing the following responsibilities:

• Plan, coordinate, and execute a wide range of client-facing events , including venue selection, budgeting, contract negotiation, catering, audiovisual production, invitations, registration, and branded materials

• Manage relationships with venues, vendors, and consultants , ensuring seamless execution, adherence to timelines, and consistent quality

• Partner closely with Business Development, Marketing, and practice leadership to align event strategy with business objectives, including targeted invitations and post-event follow-up to maximize ROI

• Research venues and manage requests for proposals (RFPs) , evaluating options based on experience, cost, and brand alignment

• Negotiate contracts with venues and service providers to ensure cost-effectiveness and high-quality delivery

• Build and maintain strong vendor and venue partnerships while identifying opportunities to optimize value

• Manage invitation lists and attendee data within CRM systems , ensuring accuracy and consistent communications

• Collaborate with design teams to develop event collateral , including digital assets and event applications as needed

• Establish and uphold event management best practices , including budget tracking, timeline management, and post-event reporting

• Communicate clearly and proactively across internal teams and external partners to ensure flawless execution

• Travel as needed to support firmwide client events and offsite retreats

Only candidates with demonstrated experience delivering complex, high-profile events in professional services environments will be considered.

Required Qualifications (Non-Negotiable)

These qualifications are mandatory. Candidates who do not meet all requirements will not be considered for interview.

• Bachelor's degree required

• Minimum of 7 years of event planning experience within a legal or professional services environment (required)

• Proven experience managing complex, concurrent events with significant budgets and senior-level audiences

• Strong project management skills with the ability to manage multiple priorities and deadlines

• Excellent written and verbal communication skills with exceptional attention to detail

• High degree of professionalism and confidence interacting with partners, executives, and high-profile clients

• Demonstrated experience managing and tracking event budgets

• Proficiency with CRM systems, registration platforms, and rooming list management

• Evidence of career stability and long-term tenure in prior roles

Preferred Qualifications (Strong Differentiators)

Candidates with the following background will be viewed as standout applicants:

• Experience supporting Am Law or large professional services organizations

• Established relationships with venues, vendors, restaurants, and entertainment partners in New York and nationally

• Ability to analyze attendance and engagement data to inform future event strategy

• Professional certifications such as Certified Meeting Planner (CMP) or Certified Special Events Professional (CSEP)

• Strong creative instincts balanced with operational discipline

Core Skills & Competencies

• Strategic event planning and execution

• Vendor and contract management

• Budget oversight and ROI analysis

• Stakeholder and partner relationship management

• Strong organizational discipline and follow-through

• Resourceful, proactive problem-solving mindset

HireNow Staffing Disclaimer

HireNow Staffing is acting as a direct placement partner for this role. All candidate information is handled confidentially and evaluated against defined requirements. This job description outlines the general scope of responsibilities and qualifications. Duties may evolve based on client needs and business growth. Only candidates meeting the core qualifications will be considered for interview.

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