Job Description
Our client, a leading executive search firm specializing in recruitment for top-tier investment firms, is seeking a highly organized and detail-oriented Recruitment Coordinator. This role is pivotal in ensuring seamless interview scheduling between prestigious clients and high-caliber candidates. The ideal candidate will thrive in a fast-paced environment, adeptly managing a high volume of scheduling requests with precision and professionalism, while also taking on office management responsibilities as needed. The ideal candidate for this role is a schedule guru who finds joy in the scheduling puzzle and is happy with this type of work. This role is in office 4x a week.
RESPONSIBILITIES:
- Coordinate interviews between clients and candidates, ensuring timely communication and seamless scheduling across time zones.
- Gather and confirm candidate and client availability, setting up and sending Zoom invitations.
- Maintain and update the applicant tracking system with accurate and current information.
- Ensure a positive experience for clients and candidates through timely, clear, and professional communication.
- Proactively reschedule or cancel meetings when needed, ensuring all parties are promptly informed.
- Submit candidates’ profiles into client candidate tracking systems.
- Assist with office management duties to support daily operations.
REQUIREMENTS:
- Bachelor's degree preferred.
- At least three years of experience in scheduling or administrative support, ideally in a corporate environment.
- Exceptional attention to detail and strong multitasking abilities in a fast-paced setting.
- Highly organized, with the ability to prioritize tasks while maintaining accuracy and efficiency.
- Strong problem-solving skills and ability to take initiative.
- Professional demeanor with excellent written and verbal communication skills, particularly in client-facing correspondence.
- Ability to handle sensitive and confidential information with discretion.
- Proficiency in Microsoft Office Suite (especially Outlook) and Zoom.
- Experience with applicant tracking systems (ATS) or HR databases is a plus.
- Team-oriented with a collaborative mindset and a proactive attitude.
WORK ENVIRONMENT AND SCHEDULE:
- This role requires in-person presence in the Midtown NYC office at least four days per week (Monday - Thursday).
- A more flexible hybrid work policy may be considered after six months, contingent on strong performance.
- Typical working hours: Monday through Friday, 9:00 AM – 5:00 PM, with flexibility required for after-hours scheduling to accommodate client needs.
SALARY:
$60-100K Base + discretionary bonus + excellent benefits
HOURS:
8.30am-6pm + flex for OT
IND1!
Job Tags
Flexible hours, Monday to Friday,