Job Description

JOB DESCRIPTION

TITLE OF POSITION: Head Secretary and Assistant to the Principal

Required Skills and Aptitudes:

1. High school diploma
2. Computer/typing experience
3. Bookkeeping experience
4. Aptitude for organization and providing customer service
5. Ability to maintain confidentiality
6. Ability to facilitate office team

REPORTS TO: Building Principal

JOB GOAL: To assure the smooth and efficient operation of the school office for maximum positive impact on the education of children.

PERFORMANCE RESPONSIBILITIES:

1. Screen visitors and telephone calls directing them to the appropriate person/department. Call parents back to verify the person calling is on the student contact list.
2. Assist with all clerical responsibilities associated with building financial operations.
3. Compose type and copy correspondence reports bulletins requisitions and other materials.
4. Obtain gather and organize pertinent data as needed.
5. Maintain a calendar and schedule appointments as requested.
6. Maintain an orderly filing system.
7. Schedule appointments and assemble material for meetings.
8. Assist with correspondence to parents regarding attendance and fees.
9. Take calls from parents to update information and messages for school staff.
10. Post activities on building calendar as necessary.
11. Help with the student management system run reports and set up the school year calendar.
12. Generate weekly reports.
13. Manage and maintain collaborative culture among the front office team.
14. Keep abreast of new information innovative ideas and techniques.
15. Adhere to all district health and safety policies.
16. Other duties as assigned by the head secretary or administrative staff which are consistent with the general requirements and qualifications of the position.

TERMS OF EMPLOYMENT: Ten month

EVALUATION: Performance of this job will be evaluated annually by the Building Principal

Required Experience:

IC

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