Job Description

Are you a master of organization who thrives in fast-paced environments and enjoys working alongside executive leadership to make a real impact? In this pivotal role, you will support both the CEO and the Board of Directors by managing day-to-day scheduling, streamlining executive operations, and ensuring seamless coordination across key initiatives. This is a high-impact opportunity for someone who thrives in fast-paced environments and enjoys working closely with executive leadership. If you’re a master of logistics, an excellent communicator, and motivated by mission-driven work, we’d love to hear from you.

Key Responsibilities:

• Own and maintain the CEO’s complex calendar, prioritizing meetings, events, and deadlines with efficiency and foresight.
• Collaborate with the executive leadership team to align schedules and support high-level strategic priorities.
• Arrange travel, lodging, and event logistics to ensure the CEO’s time is used effectively and thoughtfully.
• Assist with administrative tasks including processing expense reports, compiling documents, and handling confidential materials with discretion.
• Serve as the key liaison between the CEO and the Board of Directors, supporting meeting preparation, communications, and documentation.
• Coordinate board meeting logistics—from scheduling and catering to compiling and distributing essential materials.
• Contribute to special projects and provide broader executive support as needed.

Why You’ll Love Working Here:

• A nonprofit committed to equality and accessibility to everyone across underdeveloped communities.
• Hybrid work model.
• Competitive benefits including medical, dental and vision coverage, 401(k), PTO, commuter benefits, and encouragement of professional development opportunities.

What We’re Looking For:

• Administrative experience. A Bachelor’s degree is preferred, with at least three years of administrative experience supporting several executives. Candidates with direct board experience are preferred!
• Forward-thinking. You anticipate needs, adapt quickly to change, and take initiative to keep things running smoothly.
• Meticulous. You manage competing priorities with grace and precision, always staying a step ahead.
• Professional communicator. Comfortable engaging with diverse stakeholders at all levels, both verbally and in writing.
• Digitally fluent. Skilled in Microsoft Office Suite, with a particular strength in calendar and scheduling tools.
• Solution-oriented. You bring a can-do attitude and a calm, thoughtful approach to juggling shifting priorities, new challenges, and cross-functional requests.

To apply, please send a resume to [email protected].

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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