Air United Mechanical is a dynamic and growing organization dedicated to providing exceptional HVAC services. We are currently seeking a motivated and organized Virtual Assistant / SEO to support our team in various administrative functions.
**Key Responsibilities:**
1\. **Office Management:** Organize and maintain files, records, and office supplies to ensure smooth daily operations.
2\. **Communication:** Answer phone calls, respond to emails, and manage correspondence effectively.
3\. **Scheduling:** Manage calendars, schedule meetings, and coordinate appointments to optimize time management.
4\. **Documentation:** Prepare and edit documents, reports, and presentations as required.
5\. **Data Entry:** Input and update information in databases and spreadsheets with attention to detail.
6\. **Customer Service:** Assist clients or visitors and address their inquiries with professionalism.
7\. **Support for Staff:** Provide administrative support to managers and other staff, including travel arrangements and expense reports.
8\. **Meeting Coordination:** Organize meetings, prepare agendas, and take minutes to ensure effective communication.
9\. **Research:** Conduct research and compile information as needed for various projects.
10\. **Financial Tasks:** Assist with budgeting, invoicing, and other financial processes to support the team.
11\. **Marketing Support:** Help develop and execute marketing campaigns, manage social media accounts, coordinate promotional materials, and conduct market research, link building, keyword research, and etc.
12\. **Event Planning:** Organize and coordinate marketing events or promotional activities to enhance company visibility.
* Proven experience as an administrative assistant or in a relevant role.
* Excellent organizational and time-management skills.
* Strong written and verbal communication abilities.
* Proficiency in MS Office Suite (Word, Excel, PowerPoint) and experience with database management.
* Ability to work independently and as part of a team.
* Customer-focused mindset with a commitment to professionalism.
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