Job Description

Description:

Perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing various administrative activities.


Duties will include the following but are not limited to:
Proofing and formatting word documents.
Pay invoices.
Assign and return accounts receivable.
Review Applications and Record in Excel tracking.
Answer emails for administrative purposes and program support (grant management and compliance).
Create documents and memos as required.
Copy, scan, fax, file and perform records management of physical and digital documents.
Act as point of content for any clients.
Take meeting minutes.


Equipment requirements:
Equipment will be provided by the Government of Alberta


The workplace will supply, equipment such as computers, software, printers, supplies, desk, chair and all necessary access and credentials to the Government of Alberta s System.


As this is an onsite position the workplace will supply all required office space and equipment, including computers, software printers office supplies desk, chairs and the necessary access and credentials for the Government of Alberta System.


The fixed rate quoted must be inclusive of all overhead, office space and equipment, including supplies, administrative burden, mark-up and all other costs to perform the Services for the duration of the Contract.
Working Hours:
The work schedule will be full-time, Standard Hours of work are 08:15-16:30 Alberta time, Monday through Friday except for provincial holidays.
Parking:
Successful candidates will be responsible for their own parking. Public Transit is available in all locations. Some locations have paid public parking options.


Incumbency:
For this role and all other opportunities, the Ministry seeks the best person to fill the role.


Standard background checks required:
The Supplier shall, prior to commencement of the Services, provide the province, on its request and at no cost to the province, with criminal record checks.


Mandatory Training Courses:
Once hired the resource will be required to complete all mandatory training which includes but not limited to Freedom of Information and Protection of Privacy Act and Security Awareness training. There may also be optional courses as well.


Anticipated Interviews dates
Will be held between March 17 - 19, 2025


Refer to the Job Posting attachments for the proposed form of contract application to this Contingent Resource Request


Scoring Methodology:
Financial/Pricing: 15%
Resource Qualifications: 30%
Interview Process: 55%


ALL REQUIRED EXPERIENCE MUST BE DESCRIBED IN RESUME UNDER THE JOB/PROJECT WHERE EXPERIENCE WAS ATTAINED.
EACH JOB/PROJECT MUST CONTAIN THE TERM OF THE JOB/PROJECT IN THE FORMAT MMM/YYY TO MMM/YYY.

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Qualification

Additional Details

• Payment Terms : Y030 - within 30 days Due net|Y015
• Maximum Extension Term (Months) : 12

Qualification Assessment

Must Have Education

Yes/No - High School Diploma/GED.

Yes Soft Skills

Yes/No - Clear verbal and written communication skills and the ability to interact professionally...

Yes

Yes/No - The ability to pay attention to detail.

Yes

Yes/No - The ability to work on multiple projects at one time and to prioritize tasks.

Yes Work Experience

Duration - Experience using Microsoft Office Suite tools.

3 years

Duration - Relevant experience in a role similar to this. Experience must be applicable to this...

2 years

Nice to Have Education

Yes/No - Relevant post-secondary education in the area of office administration. Acceptable...

Yes

Job Tags

Holiday work, Full time, Contract work, Work experience placement, Monday to Friday,

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